Privacy Policy

  1. Introduction
    1. 1.1    We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will handle your personal data.
    2. 1.2    We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.
  2. How we use your personal data
    1. 2.1    In this Section 2 we have set out:
      1. the general categories of personal data that we may process;
      2. the purposes for which we may process personal data; and
      3. the legal bases of the processing.
    2. 2.2    We may process data about your use of our website and services (“usage data“). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is Google Analytics. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this is our legitimate interests, namely monitoring and improving our website and services.
    3. 2.3    We may process your account data (“account data“). The account data may include your name and email address. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
    4. 2.4    We may process your personal data that is provided in the course of the use of our services (“service data“). The service data may include your name, address, telephone number, email address, gender, date of birth and any other information you provide us with should you book onto one of our trips. The source of the service data is you. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
    5. 2.5    We may process information that you post for publication on our website or through our services (“publication data“). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
    6. 2.6    We may process information contained in any enquiry you submit to us regarding products and/or services (“enquiry data“). The enquiry data may be processed for the purposes of offering, marketing and selling relevant products and/or services to you. The legal basis for this processing is consent.
    7. 2.7    We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website (“transaction data“). The transaction data may include your contact details, and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and business.
    8. 2.8    We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.
    9. 2.9    We may process information contained in or relating to any communication that you send to us (“correspondence data“). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
    10. 2.10  In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
    11. 2.11  Please do not supply any other person’s personal data to us, unless we prompt you to do so.
  3. Providing your personal data to others
    1. 3.1    We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.
    2. 3.2    Financial transactions relating to our website and services are handled by our payment services providers, Stripe Payments UK Ltd. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers’ privacy policies and practices at https://stripe.com/gb/privacy.
    3. 3.3    In addition to the specific disclosures of personal data set out in this Section 3, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
  4. International transfers of your personal data
    1. 4.1    In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
    2. 4.2    We have offices and facilities in Ghana, Kenya and Tanzania. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
  5. Retaining and deleting personal data
    1. 5.1    This Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
    2. 5.2    Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
    3. 5.3    We will retain and delete your personal data as follows:
      1. Usage data will be retained for five years, by which time it will be deleted from our systems.
      2. Account data will be retained for ten years following the date you book our services, at the end of which period it will be deleted from our systems.
      3. Service data will be retained for ten years following the date you book our services, by which time it will be deleted from our systems.
      4. Publication data will be retained for five years, by which time it will be deleted from our systems.
      5. Enquiry data will be retained for ten years following the date you provide it to us, at the end of which period it will be deleted from our systems.
      6. Transaction data will be retained for ten years following the date you book our services, by which time it will be deleted from our systems.
      7. Notification data will be retained for five years, by which time it will be deleted from our systems.
    4. 5.4    Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
  6. Amendments
    1. 6.1    We may update this policy from time to time by publishing a new version on our website.
    2. 6.2    You should check this page occasionally to ensure you are happy with any changes to this policy.
    3. 6.3    We may notify you of changes to this policy by email or through the private messaging system on our website.
  7. Your rights
    1. 7.1    You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
      1. the payment of a fee (currently fixed at GBP 10); and
      2. the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
    2. 7.2    We may withhold personal information that you request to the extent permitted by law.
    3. 7.3    You may instruct us at any time not to process your personal information for marketing purposes.
    4. 7.4    In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
  8. About cookies
    1. 8.1    A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
    2. 8.2    Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
    3. 8.3    Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
  9. Cookies used by our service providers
    1. 9.1    Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
    2. 9.2    We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.
  10. Managing cookies
    1. 10.1  Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
      1. https://support.google.com/chrome/answer/95647?hl=en (Chrome);
      2. https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
      3. http://www.opera.com/help/tutorials/security/cookies/ (Opera);
      4. https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
      5. https://support.apple.com/kb/PH21411 (Safari); and
      6. https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
    2. 10.2  Blocking all cookies will have a negative impact upon the usability of many websites.
    3. 10.3  If you block cookies, you will not be able to use all the features on our website.
  11. Our details
    1. 11.1  This website is owned and operated by African Adventures Ltd.
    2. 11.2  We are registered in England and Wales under registration number 06843151 and our registered office is 42 Lytton Rd, Barnet, London, EN5 5BY.
    3. 11.3  Our principal place of business is at 4 Crescent House, Yonge Close, Eastleigh, SO50 9SX.
    4. 11.4  You can contact us:
      1. by post, using the postal address given above;
      2. using our website contact form;
      3. by telephone, on 023 8178 0957 or
      4. by email, using info@african-adventures.co.uk.